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Calculations: Negative Deductions in Payroll Wizard

Background: Historically, payroll administrators were unable to enter negative deduction amounts within the Payroll Wizard. This limited flexibility for organizations that use deduction balances to track employee obligations such as badge fees or uniform deposits. When an item was returned or reimbursed, administrators were forced to create separate adjustment pay runs to offset the deduction, adding extra steps and creating potential complications in quarterly or year-end reporting.

What’s new

With this enhancement, payroll users can now enter negative deduction amounts directly within the Payroll Wizard. The system automatically validates entries to ensure that an employee’s total year-to-date (YTD) deduction amount never becomes negative.

If a user attempts to enter a value that would cause a YTD negative balance, the system will:

  • Display a clear warning message explaining the issue.
  • Automatically adjust the deduction amount to $0 to prevent invalid entries.

Additionally, any benefit amounts calculated based on deductions will only be reduced down to zero. The system will not allow negative benefit amounts, as these could result in a paycheck with negative net wages.

Benefits

  • Eliminates the need for separate adjustment pay runs.
  • Prevents errors in deduction and benefit calculations.
  • Streamlines the overall payroll process and improves reporting accuracy.
  • Provides greater flexibility for organizations that manage ongoing employee balance accounts.


Voids: Void and Reissue

Background: Previously, reissuing a paycheck required clients to void the original check and then run a special payroll replicating all the original details. This process was time consuming and created unnecessary steps for a simple correction.

What’s New?

Clients can now void and reissue a paycheck directly within the product, without needing a special payroll.

The new workflow is available under: Payroll > Payroll Tools > Void Checks

The Process:

  • Select Void next to the check you want to reissue.
  • Choose the Re-issue option.
  • Select the payment method (check or direct deposit) and check date.
  • The reissued check will automatically use the next available check number.
  • Click Void and Reissue, and you will be taken to the Post Payroll screen to access reporting and payment options.

This enhancement streamlines the reissue process and reduces administrative effort for payroll corrections.

 
Voids: Reversal updated check date logic 

Background: The initial implementation for reversing checks required the reversal check date to fall between the original check date and up to six months afterward. Many clients found this too limiting, especially when needing to reverse older checks using the current date.

What’s New?

We have updated the reversal logic to provide greater flexibility. Clients can now set the reversal check date to:

  • The current date, or
  • Any future date within the current calendar year

This enhancement makes it easier to process reversals without being constrained by the original check date.