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Payroll: Paid Sick Leave

Background: Effective 10/1 Nebraska will implement a Paid Sick Leave policy to all employes. See the linked FAQ for more information. 

What’s new? 

Nebraska has been added as a jurisdiction for Mandates by State or Municipality. This will go into effect with the state on 10/1. You will need to make sure to wait until you complete the final payroll of September before activating the jurisdiction or you may accrue time off before the start date. For more information on handling mandated sick leave in Greenshades Payroll, please see our article on how to set up this leave type. 

 

Code Setup: Lifetime Maximums 

Background: Some clients have deductions, benefits, or earnings that should only be applied up to a defined lifetime maximum. Previously, the system only supported maximums on an annual or periodic basis, leaving no way to enforce true lifetime limits across an employee’s history. 

What’s new? 

We have introduced the ability to set lifetime maximums on earning, deduction, and benefit codes. Once an employee reaches the defined lifetime maximum, the code will no longer apply. 

Key details: 

  • The lifetime maximum applies across the employee’s entire work history. 
  • If an employee is terminated and later rehired, any previously applied amounts still count toward the maximum. 
  • Employees who have already reached the lifetime limit will not be eligible for additional amounts upon rehire. 

 

Post Payroll Screen: Payment Options Removed for Reversals 

Background: When processing reversals, the Post Payroll screen previously displayed options to pay employees with negative amounts through Rapid and ACH files. Since reversals should never use these payment methods their presence could cause confusion for clients. 

What’s new? 

We have updated the Post Payroll screen for reversal transactions to remove Rapid and ACH payment methods. This ensures reversals are handled correctly and eliminates the risk of misapplying payment methods during the reversal process. 

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Earning Codes: California Flat Sum Bonus 

Background: California has specific rules for calculating the regular rate of pay (RROP) when employees receive non-discretionary flat sum bonuses. Previously there was no way to flag an earning code to ensure these rules were applied, which made it harder for clients to remain compliant. 

What’s new? 

In the Rate Type section for earning codes, clients can now designate a code as a Flat Sum Bonus (California). When this option is selected: 

  • All payments under the code will automatically follow California’s rules for Flat Sum Bonuses in RROP calculations. 
  • This option should only be used for non-discretionary flat sum bonuses paid in California. 

You can find out more about the California Flat Sum Bonus in this article.