Date: July 31, 2025

Pay Stub Distribution: Add more sorting options for PRH Batch Processes

Background: Previously, when generating pay stub batches in Pay History, clients were limited to a single sorting option. This restricted flexibility, especially for organizations managing multiple locations or needing more nuanced batch organization.

What’s New

We’ve expanded the sorting options available for pay stub batches. Clients can now:

• Select Location as a primary or secondary sort option.
• Apply a secondary “then by” sort, offering more customized batch organization.

These new options provide greater control and flexibility, helping tailor pay history batch output to better match your business structure.

Pay Distribution: UI to show status of batches coming from payroll to pay history on the batch wizard

Background: For larger clients, the process of writing pay history after completing a pay run can take some time. In the past, clients navigating directly to the Pay Distribution Wizard to print checks may not have seen their recent pay run available yet, leading to confusion and support inquiries.

What’s New

We’ve added a new “Pending Batches” grid to the Pay Distribution Wizard. This grid will display batches that are still being written to Pay History, making their status visible to clients in real time. This grid will only appear if there are any pending batches.

This enhancement helps:

• Reduce confusion around missing pay runs
• Improve transparency in the batch process
• Minimize support tickets related to timing issues

Reports: Tax and Wage Summary report expansion

Background: Greenshades has long offered both summary and detailed versions of the Tax and Wage Report. However, clients have sometimes found that the summary lacked key details, while the detailed version required extra effort to extract high-level insights.

What’s New

We’ve enhanced the Tax and Wage Summary Report by adding two key data points:

• Gross Wages
• Employee Count

These additions give clients quicker access to essential totals without needing to export and calculate them from the detailed report. It’s now easier than ever to get a comprehensive view of your tax data at a glance.

Past Pay Runs: Add Reversals as a pay run type to the screen

Background: With the recent introduction of reversal pay runs in Greenshades, many clients requested the ability to view these runs alongside regular pay runs. Previously, reversal runs were not visible on the Recent Pay Runs screen, making it harder to access or report on them quickly.

What’s New

Reversal pay runs are now included on the Recent Pay Runs screen. Clients can:

• View reversal runs alongside other pay runs
• Filter specifically to reversal runs for quicker access

This enhancement makes it easier to track and report on reversal activity directly within your payroll workflow.

Past Pay Runs: Add GL Batch Status column to the screen

Background: Previously, clients needed to navigate to the Post Pay Run screen or the General Ledger Batch Summary report to check the status of their general ledger (GL) batches, often one at a time. This made it time-consuming to track batch progress, especially for those managing multiple runs.

What’s New

We’ve added a GL Batch Status column to the Recent Pay Runs screen. This new column allows clients to:

• Quickly view the status of all GL batches in one central place
• Eliminate extra navigation and reduce time spent tracking batch progress

The column appears dynamically and will only be shown if your organization has had at least one GL batch move past the pending stage (e.g., Submitted, Completed, or Errored).

Workers’ Compensation: Improve Workers’ Comp Estimate

Background: Accurately estimating workers’ compensation premiums can be complex due to various wage types, state-specific rules, and exclusions. While Greenshades has always presented these figures as estimates, there was room to improve the accuracy and clarity of the report.

What’s New

We’ve enhanced our Workers’ Compensation Report to provide more accurate and transparent premium estimates. Updates include:

• Improved handling of Overtime/Double Time: Now calculated using the base rate of pay, except in PA, DE, UT, and NV, where overtime rates are still used.
• Exclusions for specific pay types:
  • Business Expense codes are now excluded (except in NV, where they remain fully valued).
  • Tips are now excluded from the calculation.
• New “Unadjusted Estimate” column: View the original premium estimate without the new adjustments for comparison.

These changes offer clients clearer, more accurate estimates and greater visibility into how premiums are calculated.

Payroll Completion Retries and Notifications

Background: While payroll completion may appear to be a single step, it actually involves a series of behind-the-scenes processes that must all succeed. In rare cases, one or more of these steps could fail, previously without any visible indication to clients until they encountered missing reports or pay statements.

What’s New

We’ve made key improvements to increase reliability and transparency during payroll processing:

• Enhanced retry logic: Any failed steps that previously lacked automatic retries will now be retried automatically, reducing the chance of incomplete payrolls.
• New notifications: Clients will now see clear alerts on the Payroll Dashboard if any issues occur during pay run completion, making it easier to detect problems early and contact support if needed.

These updates help ensure a smoother payroll experience and improve visibility into behind-the-scenes processing.