Date: July 15, 2025

Payroll: Payroll to ACA/Benefits Enrollments

Background: Previously, Greenshades allowed the Benefits module to send employee enrollment data back to Payroll to support events like Open Enrollment or Qualifying Life Events. However, this was a one-way flow, benefits could push to payroll, but payroll could not initiate enrollment updates to Benefits or ACA modules.

This limitation could create extra manual work for clients who wanted to ensure employee data was consistent across these modules, especially those using our standalone ACA module.

What’s New

With this release, payroll can now assign employee codes to trigger enrollments into the Benefits or ACA modules. This will help keep enrollment information in sync across payroll and the benefits or ACA module, no more one-way updates. Clients can assign a code in payroll and employee benefits are automatically updated. This will be especially helpful for clients using our standalone ACA module where employees are not enrolling on Green Employee to ensures ACA coverage tracking happens automatically. Clients can now be confident that employee benefit enrollment and ACA tracking will remain up to date without additional manual steps.

 

Pay History: Additional options for check number ordering

Background: Previously, check number ordering could only be configured by employee first name, last name, employee ID, or pay record ID. While this worked for many, clients printing checks in-house, especially across multiple locations, faced challenges aligning check printing with their organizational structure.

What’s New

We’ve expanded the available options for check number ordering. Now, checks can be ordered by position, location, or department, providing greater flexibility and better alignment with how our clients operate. Clients who would like to update their configuration, can contact our support or implementations teams for assistance.

 

Reporting: Additional fields added to Worker’s Compensation Report

Background: Our Worker’s Compensation Report previously did not include department or position description details, making it harder for clients to organize reporting by department or to identify employee roles clearly.

What’s New

We’ve enhanced the Worker’s Compensation Report to now include both the department and position description fields. This update supports more detailed and accurate reporting, especially for users who report by department, and helps all clients better understand employee assignments.

Reporting: Aggregation filters added to the Tax and Wage Details Report

Background: Clients have shared that the Tax and Wage Details Report could be more impactful with the ability to roll up data by employee or check date. This would make it easier to prepare data for tax filings and internal reviews, similar to the functionality available in the Cost Report.

What’s New

We’ve added new aggregation filters to the Tax and Wage Details Report, allowing you to group results by employee, check date, or both:

• Default view: One line per employee, per check, per tax.
• Employee only: One line per employee, per tax.
• Check date only: One line per check date, per tax.

These new filters provide greater flexibility, helping clients tailor the report to their specific tax reporting needs.

Reporting: Paycheck Gross to net Register Report

Background: Several clients have requested a Gross to Net Report to help better understand how net pay is calculated from gross earnings. This report is especially helpful during the parallel payroll phase of implementation, when accuracy and validation are critical.

What’s New

We’ve introduced a new Gross to Net Report that summarizes each employees:

• Gross earnings
• Grouped deductions and taxes
• Final net pay

 This report provides a clear, consolidated view of payroll calculations for any selected payroll period, making it easier to verify results and answer payroll-related questions.