If you find your pay runs are full of employees who you would consider to be inactive, you can use this setting to de-clutter them and make running payroll simpler.

Active/Inactive status management

Under Settings > Employee Services > Pay History > Employee tab, Greenshades provides a setting that allows for automatically marking an employee as Inactive. In instances where employees have not been paid after a certain time, and have not been marked Inactive yet, this setting will assist in managing employee statuses automatically.

Check the box to enable this setting, then determine the number of days after the check date of their last paycheck that you want employees to be marked as Inactive. After that amount of time from their last check date passes, their Employment Status will be changed to Inactive.

This change does not mark the employee as terminated or provide a termination date; it only updates their Employment Status.

Marking them Inactive will remove them from future payruns. It will also change how they appear on the Employee List screen (Employees > Employee List). Rather than appearing under Active (by default), these employees will appear only under All or Inactive.